Administrative Assistant
Overview
The Administrative Assistant supports the smooth day-to-day operations of the office by providing key administrative support to the team. The role includes office management, administrative duties, and ensuring daily operations run efficiently. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment.
Responsibilities:
Oversee office operations, manage office supplies, coordinate maintenance and repairs, handle office-related inquiries, and assist with meeting room arrangements.
Manage schedules, correspondence, documents, reports, data entry, recordkeeping, and travel arrangements.
Obtain supplier quotations, arrange purchases for office supplies and services, and maintain vendor relationships.
Assist the CSR team with customer support as needed.
Organize and maintain company information, including website content and CRM data.
Greet visitors, answer calls, and direct inquiries to the appropriate team members.
Assist with company events, team meetings, client visits, and travel logistics.
Provide research, administrative support, and coordination for special projects as assigned.
Track and manage office inventory.
Requirements:
Minimum of 6 CXC subjects, including Mathematics and English.
1 year of experience in an administrative, office management, or related support role is an asset but not required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital tools (e.g., Google Workspace).
Strong verbal and written communication skills, with the ability to interact professionally with staff, clients, and vendors.
Excellent time management, organization, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
Proactive, able to identify and resolve issues, work independently, and take initiative.
Ability to handle sensitive and confidential information with discretion.